Signed in as:
filler@godaddy.com
Signed in as:
filler@godaddy.com
The Superintendent shall not cause, allow, or fail to take reasonable measures to prevent any practice, activity, decision or organizational condition that is unlawful, unethical, unsafe, disrespectful, imprudent, inequitable, is in violation of Board policy or endangers the district’s public image or credibility
The Superintendent shall ensure that the designated Deputy Superintendent and the Assistant Superintendent are familiar with the Board’s governance process and issues of current concern and capable of assuming Superintendent responsibilities on an emergency basis.
The Superintendent shall maintain an organizational culture that treats parents and citizens with respect, dignity and courtesy.
The Superintendent will:
1. Protect confidential information.
2. Effectively handle complaints and concerns.
3. Appropriately involve parents and the public on important issues that impact them directly.
4. Take reasonable steps to inform parents and the public of administrative policies and procedures that impact them.
5. Facilitate orderly and appropriate public access to the Board and ensure timely and appropriate follow-up in response to expressed public input.
6. Create and maintain organizational commitment to:
a. individual differences of opinion;
b. including people in decisions that affect them;
c. open and honest communication at all levels;
d. predominant focus on achieving the Board’s Results policies;
e. open, responsive, and welcoming conditions throughout the district.
The Superintendent shall ensure the recruitment, employment, development, evaluation and compensation of district employees in a manner necessary to enable the district to achieve its Results policies.
The Superintendent will:
1. Ensure that no person is employed by the district without first clearing thorough background inquiries and checks.
2. Ensure that no volunteer has unsupervised contact with students without first clearing reasonable background inquiries and checks.
3. Select only highly qualified and the best-suited candidates for all positions.
4. Actively recruit employees who reflect the diversity of the student population.
5. Administer clear personnel rules and procedures for employees.
6. Effectively handle complaints and concerns.
7. Maintain adequate job descriptions for all staff positions.
8. Protect confidential information.
9. Within available resources, ensure that compensation and benefit plans attract and retain high quality employees by compensating employees, in a manner consistent with the applicable marketplace, including but not limited to organizations of comparable size and type.
10. Consistent with the Superintendent’s own evaluation, evaluate all employee performance according to their contribution toward achieving the Board’s Results policies and their compliance with the Board’s Operational Expectations policies.
11. Ensure that all staff members are qualified and trained to perform the responsibilities assigned to them.
12. Maintain an organizational culture that positively impacts the ability of staff to responsibly perform their jobs and allows them to work in an environment characterized by professional support and courtesy.
13. Reasonably include personnel in decisions that affect them. The Superintendent will not:
14. Prevent any employee from initiating a legitimate complaint based upon an alleged violation of Board governing policy.
15. Modify his or her own compensation or benefits.
The Superintendent shall develop and present to the Board a multi-year financial plan that is related directly to the Board’s Results priorities and Operational Expectations goals, and that avoids longterm fiscal jeopardy to the district.
The Superintendent will develop a budget that:
1. Is in a summary format understandable to the Board and presented in a manner that allows the Board to understand the relationship between the budget and the Results priorities and any Operational Expectations goals.
2. Credibly describes revenues and expenditures.
3. Shows the amount spent in each budget category for the most recently completed fiscal year, the amount budgeted for the current fiscal year, and the amount budgeted for the next fiscal year.
4. Discloses budget-planning assumptions.
5. Reflects anticipated changes in employee compensation, including inflationary adjustments, step increases, performance increases and benefits.
6. Includes such amounts as the Board determines to be necessary for its own governing function, including board member training, consultation, attendance at professional conferences and events, and other matters identified by the Board.
The Superintendent may not develop a budget that:
7. Plans for the expenditure in any fiscal year of more funds than are conservatively projected to be available during the year.
8. Provides for an anticipated year-end fund balance of less than five percent (5%).
The Superintendent shall not cause or allow any financial activity or condition that materially deviates from the budget adopted by the Board, that cause or allow any fiscal condition that is inconsistent with achieving the Board’s Results priorities or meeting any Operational Expectations goals; or that jeopardizes the financial health of the district.
The Superintendent will:
1. Ensure that payroll and legitimate debts of the district are promptly paid when due.
2. Ensure that all non-bid purchases are based upon comparative prices of items of similar value, including consideration of both cost and long-term quality.
3. Coordinate and cooperate with the State appointed financial auditor for an annual audit of district funds and accounts.
4. Make all reasonable efforts to collect any funds due the district from any source.
5. Keep complete and accurate financial records by funds and accounts in accordance with Washington State School Accounting Manual.
6. Publish a financial condition statement annually.
The Superintendent may not:
7. Expend more funds than have been received in the fiscal year unless revenues are made available through other legal means, including the use of fund balances and the authorized transfer of funds from reserve funds.
8. Indebt the organization.
9. Permanently transfer money from one dedicated fund to another.
10. Allow any required reports to be overdue or inaccurately filed.
11. Receive, process, or disburse funds under controls that are insufficient under Washington State School Accounting Manual.
The Superintendent will ensure that all district assets are adequately protected, properly maintained, appropriately used and not placed at undue risk.
The Superintendent will:
1. Maintain property and casualty insurance coverage on district property with limits equal to 100 percent of replacement value.
2. Maintain both Errors and Omissions and Comprehensive General Liability insurance coverage protecting board members, staff and the district itself in an amount that is reasonable for school districts of comparable size and character.
3. Adequately protect the district against theft or misappropriation of funds by any personnel who have access to material amounts of district or school funds.
4. Protect intellectual property, information, files, records and fixed assets from loss or significant damage.
5. Conduct energy assessments and make modifications which result in energy savings.
The Superintendent may not:
6. Permit facilities and equipment to be subject to improper use or insufficient maintenance.
7. Recklessly expose the District, the Board, or staff to legal liability.
8. Invest funds in investments that are not secured or that are not authorized by law.
9. Purchase or sell real estate, including land and buildings.
10. Take any action that damages the district’s public image or credibility
The Superintendent will:
1. Submit required monitoring data (see policy B/SR-5–Monitoring Superintendent Performance) in a thorough, accurate and understandable fashion, according to the Board’s annual work plan schedule, and including both Superintendent interpretations and relevant data to document compliance or reasonable progress.
2. Provide for the Board, in a timely manner, information about trends, facts and other information relevant to the Board’s work.
3. Inform the Board of significant transfers of money within funds or other changes substantially affecting the district’s financial condition.
4. Ensure that the Board has adequate information from a variety of internal and external viewpoints to ensure informed Board decisions.
5. Inform the Board of anticipated significant media coverage.
6. Inform the Board, the Board President or individual members if, in the Superintendent’s opinion, the Board or individual members have encroached into areas of responsibility assigned to the Superintendent or if the Board or its members are non-compliant with any Governance Culture or Board/Superintendent Relations policies.
7. Present information in simple and concise form, indicating clearly whether the information is incidental, intended for decision preparation, or for formal monitoring.
8. Treat all members impartially and ensure that all members have equal access to information.
9. Inform the Board in a timely manner of any actual or anticipated noncompliance with any Board Operational Expectations policy or any anticipated failure to achieve reasonable progress toward any Results policy.
10. Provide for the Board adequate information about all administrative actions and decisions that are delegated to the Superintendent but required by law to be approved by the Board.
11. Inform the Board in a timely manner of the administrative disposition of complaints referred to the Superintendent by the Board.
12. Inform the Board in advance of any deletions of, additions to or significant modifications of any District policies or instructional programs.
The Superintendent shall ensure that the public is adequately informed about the condition and direction of the district.
The Superintendent will:
1. Ensure the timely flow of information, appropriate input, and strategic two-way communication between the district and the public that builds understanding and support for district efforts.
2. Prepare and publish, on behalf of the Board, an annual progress report to the public that includes the following items:
a. Data indicating student progress toward accomplishing the Board’s Results policies.
b. Information about school district strategies, programs and operations intended to accomplish the Board’s Results policies.
c. Information about the district’s financial condition, including revenues, expenditures and costs of major programs.
The Superintendent shall establish and maintain a learning environment that is safe, respectful and conducive to effective learning and high student achievement.
The Superintendent will:
1. Maintain a climate that is characterized by support and encouragement for student success, including the physical, mental, and emotional health of all students.
2. Ensure that all policies and procedures regarding discipline are culturally responsive, collaboratively developed, and appropriately communicated to students and parents, and enforced consistently using reasonable judgment.
3. Identify and address inequities in discipline practices.
4. Appropriately collect, use, and protect confidential student information.
5. Promote a learning environment committed to the equal dignity and natural rights of all people, with all having equitable opportunity to succeed in their personal lives and in the community as a whole.
The Superintendent may not:
6. Tolerate any behaviors, actions, or attitudes by adults who have contact with students that hinder the academic performance or the well-being of students. 7. Permit unruly behaviors on school property and at school sponsored events by students or adults that disrupt learning or that are disrespectful or dangerous, including any form of bullying.
8. Permit unnecessary or irrelevant collection of student information.
9. Permit any activities or teachings that create a learning environment in which individuals are judged by their race, ethnicity, religion, sex, gender, or life circumstances rather than by the content of their character.
The Superintendent shall maintain a program of instruction that offers challenging and relevant opportunities for all students to achieve the outcomes defined in the Board’s Results policies.
The Superintendent will:
1. Ensure that instructional programs accommodate the different needs, abilities, interests and personal goals of individual students.
2. Ensure that all curricular programs are aligned to district adopted learning standards and are effective in assisting students to meet or exceed performance expectations as defined by Results policies.
3. Effectively assess each student’s academic performance, identifying and appropriately addressing significant inequities and gaps in achievement outcomes.
4. Ensure that the instructional program includes opportunities for students to develop talents and interests in their specialized areas of interest.
5. Encourage new and innovative programs and regularly evaluate and modify all instructional programs as necessary to ensure their continuing effectiveness.
6. Monitor and control student access to and utilization of electronically available information.
7. Protect the instructional time provided for students during the academic day by prohibiting unnecessary interruptions or intrusions.
8. Establish and maintain a visionary technology environment that promotes the best teaching and learning for our students.
9. Reasonably involve members of the public, staff, and other interested parties as significant instructional decisions that affect them are being considered.
The Superintendent shall ensure that physical facilities support the accomplishment of the Board’s Results policies.
The Superintendent will:
1. Develop and execute a five-year facility plan that establishes priorities for construction, renovation, and maintenance projects that:
a. Assigns highest priority to the correction of unsafe conditions;
b. Includes maintenance costs as necessary to enable facilities to reach their intended life cycles;
c. Plan for and schedules preventative maintenance;
d. Plans for and schedules system replacement when new schools open, schools are renovated, or systems replaced;
e. Discloses assumptions on which the plan is based, including growth patterns and the financial and human impact individual projects will have on other parts of the organization.
2. Project life-cycle costs as capital decisions are made.
3. Ensure that facilities are safe, clean, and properly maintained.
The Superintendent may not:
4. Build or renovate buildings.
5. Recommend land acquisition without first determining growth patterns, comparative costs, construction and transportation factors, and any extraordinary contingency costs due to potential natural and man-made risks.
6. Authorize construction schedules and change orders that significantly increase cost or reduce quality.
7. Unreasonably deny the public’s use of facilities as long as student safety, student functions, and the instructional program are not compromised.
8. Cause or allow actions that violate or materially deviate from voter-approved building and renovation projects, state law, state regulations, procurement code, or building codes.
The Superintendent shall ensure an environment and culture that values and respects the diversity of its students and staff, addressing factors affecting student achievement and wellbeing.
Accordingly, the Superintendent will:
1. Develop and implement strategies that promote an environment and culture that is committed to every student having the opportunity to reach their full potential through educational equity.
2. Develop and implement strategies that promote an environment and culture that supports and encourages effective engagement of all families, including those from diverse backgrounds.
3. Develop and implement strategies for effective partnerships between home, school, and the district, seeking out diverse perspectives on district initiatives, practices, and school climate.
4. Develop and implement strategies that promote a workplace environment and culture that supports retaining a highly skilled and diverse workforce
The Superintendent is the Board’s sole point of connection to the operational organization. The Board will direct the operational organization only through the Superintendent, functioning as the Chief Executive Officer.
The Board will direct the Superintendent only through official decisions of the Board.
1. The Board will make decisions by formal vote in order to avoid any ambiguity about whether direction has been given.
2. The Superintendent is neither obligated nor expected to follow the directions or instructions of individual members, officers or committees unless the Board has specifically delegated such exercise of authority.
3. Should the Superintendent determine that an information request received from an individual board member or from a committee is unreasonable or requires a material amount of staff time, the Superintendent is expected to ask the committee or the member to refer such requests to the full Board for authorization
The Superintendent is responsible for all matters related to the day-to-day operation of the district, within the values expressed by the Board in policy. All staff members report directly or indirectly to the Superintendent.
1. The Board will never give direction to any employee other than the Superintendent.
2. The Board will not formally or informally evaluate any staff member other than the Superintendent.
3. Except as required by law, the Board will not participate in decisions or actions involving the hiring, evaluating, disciplining or dismissal of any employee other than the Superintendent
The Board will provide direction to the Superintendent through written policies that define the organizational results to be achieved for students and define operational conditions and actions to be accomplished or avoided.
1. The Board will develop Results policies instructing the Superintendent to achieve defined results for the students served by the district.
2. The Board will develop Operational Expectations policies which express the Board’s values about operational conditions and actions. Certain of these values will be expressed positively to ensure that the stated actions occur, and the identified conditions exist and will be stated as directives. Certain other values represent actions and conditions that are to be avoided and will be stated prohibitively.
3. As long as the Superintendent uses any reasonable interpretation of the Board’s Results and Operational Expectations policies, the Superintendent is authorized to establish any additional district policies or regulations, make any decisions, establish any practices and develop any activities the Superintendent deems appropriate to achieve the Board’s Results policies. The Superintendent is not expected to seek Board approval or authority for any such decisions falling within the Superintendent’s area of delegated authority.
4. The Board may change its Results and Operational Expectations policies, and in so doing shift the boundary between Board and Superintendent areas of responsibility. The Board will respect and support any reasonable interpretation of its policies by the Superintendent, even though Superintendent decisions may not be the decisions the Board or its members may have made.
The Board considers Superintendent performance to be identical to district performance. District accomplishment of the Board’s Results policies, and district operation according to the values expressed in the Board’s Operational Expectations policies, will be considered successful Superintendent performance. These two components define the Superintendent’s job responsibilities and are the basis for the Superintendent’s performance evaluation.
1. The Board will determine organizational performance based upon a defined systematic monitoring process as outlined in its Annual Work Plan.
2. The Board will acquire monitoring data on Results and Operational Expectations policies by one or more of three methods:
a. By Internal Report, in which the Superintendent submits information that certifies and documents to the Board compliance or reasonable progress;
b. By External Review, in which an external third party selected by the Board assesses compliance or reasonable progress with applicable Board policies;
c. By Board Inspection, in which the whole Board, or a committee duly charged by the Board, formally assesses compliance or reasonable progress based upon specific policy criteria.
3. The consistent performance standard for Operational Expectations policies shall be whether the Superintendent has:
a. reasonably interpreted the policy;
b. complied with the provisions of the Board policy.
4. The consistent performance standard for Results policies shall be whether the Superintendent has:
a. reasonably interpreted the policy;
b. made reasonable progress toward achieving the outcomes defined by the Board’s Results policies.
5. The Board will make the final determination as to whether the Superintendent’s interpretation is reasonable, whether the Superintendent has complied and whether reasonable progress has been made. In doing so, the Board will apply the “reasonable person” standard.
6. All policies that instruct the Superintendent will be monitored according to a schedule and by a method determined by the Board and included in the Board’s annual work plan. The Board may monitor any policy out of this defined sequence or method if it is determined by a majority of the Board that conditions warrant monitoring at times other than those specified by the annual schedule.
7. Each June, the Board will conduct a formal summative evaluation of the Superintendent. The summative evaluation will be based upon data collected and decisions made by the Board during the year related to the monitoring of Results and Operational Expectations policies. The Board will prepare a written evaluation document consisting of:
a. A summary of the data derived during the year from monitoring the Board’s Results and Operational Expectations policies;
b. Conclusions based upon the Board’s prior action during the year relative to the Superintendent’s reasonable interpretation of each Results policy and whether reasonable progress has been made toward its achievement;
c. Conclusions based upon the Board’s prior action during the year relative to whether the Superintendent has reasonably interpreted and operated according to the provisions of the Operational Expectations policies.
ANNUAL SUMMATIVE EVALUATION
of the Superintendent
[see document link below]
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